Ever Bilena Cosmetics, Inc.

IT Group Beautifies DSS Trading Through Business Processes Automation

Quick Facts:

• Industry : Trading and Manufacturing
  manufacturer, trader and repackager of cosmetics and cosmetic ingredients
• Company Size : Mid-sized
• Location: 333-A Tullahan Road, Sta.Quiteria, Caloocan City

Ever Bilena Cosmetics is a leading manufacturer, trader and repackager of cosmetics and cosmetic ingredients. Established in late 1983 as a single proprietorship and had launched their first product – “Ever Bilena” nail polish. With more than 1,000 cosmetic products in the market today, Ever Bilena has become a household name for quality and affordable cosmetics.

The Challenges

Ever Bilena aimed to embrace technology through business process automation. They seek for business solutions that could automate, and manage their Sales and Collection Processes, and help the Human Resources Department eradicate the burden of doing its manual processes since the company is undoubtedly continuously growing.

Selling a vast number of products on account to a few numbers of customers is something that can still be handled and managed efficiently. But in the event of increasing sales, accumulating number of customers dealing with, which meant growing business operation, a manual business process will no longer be adequate. With the growing business like theirs, accompany with it the need to further intensify the flow of business operation which brought about the development of an authentic automated system.

• Business Process Automation. Abandon the manual business process and seek for an automated system that would make the daily transactions easier, and aim for a smoother flow of transactions.
• Manage the Sales and Collection Process. To enhance the AR monitoring.
• Generate accurate reports. As part of the automation plan, the company wanted a system that could generate real-time and accurate reports for sales performance evaluation.

Human Resources Department is one of those responsible in directing the affairs and interests of its employees. It is the unit in a company accounted to on maintaining information about their people and the organization itself as well. Effectiveness and efficiency won’t be met in a chaotic management system. Therefore, information about people must be maintained systematically.

• Automate the daily attendance monitoring.
• Organize information about its employees.
• Payroll Process Automation.

The Solutions

On AR:

• Infusion of AR Module and Report Generator. IT Group developed AR Module which covered Check Clearing, AR adjustment, Official Receipt, and Provisional Receipt.
• Reports Customizations. The Report Generator can generate real-time and accurate sales performance reports that were customized to meet the desired results.

On HRD:

• Implementation of People Manager. The system covers the Daily Time & Attendance, Payroll Processing, and 201 file. It is customized based on the requirement of DSS, incorporated with it the various payroll and business policy of the said company.
• Database development of employees’ 201 File. A database where all the information about its people is maintained in an organized way thru 201 file.

The Results

Mission Accomplished! The company’s aim of automating its business processes was done successfully through the implementation of the innovative business solutions of IT Group.

• Employee Empowerment. With real-time data retrieving, the employees can now provide customers with better, quicker, and accurate information.
• More Accurate Results. Though automation, human errors were reduced leading to a more reliable, accurate, and easy to evaluate reports.
• Saves Time and Effort. HRD staff and/or Paymaster can now optimize their time, leading of doing something else contributory for the benefit of the company.
• Future Ready. As they embraced technology, they are geared-up to face tomorrow’s challenges.